Bylaws

ARTICLE I: NAME

The name of this organization shall be the University Association for Administrative Development (UAAD).

ARTICLE II. PURPOSES

The purposes of UAAD are:

  • To provide leadership on behalf of UNL's managerial/professional employees;
  • To promote professional development between participating members through the exchange of ideas and techniques;
  • To provide a vehicle of communication among the UAAD membership, the University of Nebraska–Lincoln administration, the NU Central Administration and the administrative and managerial/professional staff of the University, as well as a source for administrative officials to call upon for representation from these staff groups on committees or task forces as deemed appropriate by those officials;
  • To serve as a partner in contributing to the University mission of teaching, research and service/outreach.

ARTICLE III. MEMBERSHIP

Section 1. Membership Categories

Regular
Employees of the University of Nebraska-Lincoln who have managerial/professional responsibilities. Regular members will have all privileges associated with UAAD membership.

Affiliate
Non-university employees who are affiliated with NU or the University of Nebraska–Lincoln and have a close association with the university. Examples of Affiliate members are those employed by the Alumni Association, Credit Union, Crop Improvement, or University Foundation and (for purposes of UAAD membership) employees of UNMC, UNO, UNK, or NU Central Administration. Individuals in this category, who are members of UAAD as of March 1997, will retain their status as Regular UAAD members. Affiliate members can be appointed to standing and special committees but not the executive board. Regular membership dues apply.

Associate
university employees who do not fit the definition of a regular UAAD member. Examples of Associate members are those with academic/administrative or office-service appointments. Individuals in this category, who are members of UAAD as of March 1997, will retain their status as Regular UAAD members. Associate members can be appointed to standing and special committees, but not to the executive board. Regular membership dues apply.

Retired
Individuals who 1) are a former Regular UAAD member who have retired from the university and has had at least five consecutive years of UAAD membership prior to retirement, 2) must indicate interest in continuing UAAD membership on an annual basis by completing and returning the annual membership form, 3) are not charged membership dues. Retired members are non-voting and can be appointed to standing and special committees, but not the executive board.

Section 2. New Members

All University of Nebraska employees are eligible for membership in UAAD. See Article III, Section 1, for membership categories. New members must submit membership dues and a completed membership form to the membership committee.

The Membership committee will announce the names of all new members at a regularly scheduled monthly meeting of the organization.

Section 3. Duties
  • Attendance - Regular attendance at each meeting is encouraged.
  • Committee Assignments - Each member is encouraged to accept assignments to committees as delegated by the President or committee chairs.
  • Members are encouraged to become familiar with the bylaws of the association and to vote on any changes to those bylaws.
Section 4. Disqualification

An individual member may be disqualified by three-fourths vote of the membership in attendance at a regular monthly meeting for failure to abide by the bylaws and purposes of the association. Any member disqualified shall be notified in writing by the secretary.

Section 5. Appeal of Disqualification

Any member who is disqualified under Section 4 of the bylaws may appeal the decision to the Employee Liaison committee. The Employee Liaison committee will then have the responsibility to present the appeal, with appropriate background information, at the next monthly meeting of the organization for consideration. A three-fourths vote of the members in attendance will override the previous decision.

Section 6. Resignation

A member can resign from the association by written notification to the Membership chair. Dues are nonrefundable.

ARTICLE IV. FINANCES

Section 1. Adjusting Membership Dues

Membership dues may be adjusted according to the wishes of the association, with the approval of three-fourths vote of the members present at a regular monthly meeting. Notification of a vote on a specific assessment shall be given to the membership at least ten days before the time of the vote.

Section 2. Deadline for Paying Membership

Annual membership dues shall be payable by the first monthly general membership meeting. Dues for new members must be remitted with the membership form. Individuals initially joining UAAD after March 31 are required to pay the annual dues for the current year, however that payment will also cover membership dues for the next fiscal year as well. Members delinquent past October 31 will be dropped from the membership roll.

Section 3. Budget

A preliminary budget will be prepared by the incoming Executive Board by July 30. An annual budget will be approved by the Executive Board by September 30. The Executive Board must approve payment of bills that are incurred in the current fiscal year prior to approval of the annual budget.

Section 4. Fiscal Year

The UAAD fiscal year is July 1 through June 30.

Section 5. Treasurer's Reports

Each month the Treasurer will report the previous month's total revenue, expenses, and the balance of all accounts. At each meeting, the Treasurer will have available, for review, copies of current reports.

ARTICLE V. OFFICERS

Section 1. Election

Definition
The officers, all of whom shall be members as defined in Article III, shall consist of a President, Vice-President/President Elect, Secretary and Treasurer. The Secretary and Treasurer shall be elected to serve one-year terms. The Secretary and Treasurer may be reelected for a second term but may not serve more than two consecutive terms. The Vice-President/President Elect shall be elected to serve three terms, first as Vice- President, the second as President, and the third as Immediate Past President. The Immediate Past-Past President shall have the option of serving a fourth year as Historian. No person shall serve two consecutive three-year terms.

Nominations
In March of each year, the Nominating committee shall solicit nominations for the above mentioned offices by polling the membership. Members may nominate themselves or another member; however, no member's name shall be listed on the official ballot without that person's consent. The Nominating Committee shall make every effort to insure that there are at least two people nominated for each office. In the event two candidates are not available, a nominee will be allowed to run unopposed.

Balloting
In April of each year, the Nominating Committee will distribute to the membership an official ballot containing all of the approved nominations for each of the offices to be filled. Officers shall be elected by a majority vote of the members who submit ballots by the stipulated date. The vote tabulation process will be managed by the Nominating Committee.

Election Results
Election results shall be announced to the general membership at the May meeting. The nominees will be notified of the results of the election following the close of the election. The President may choose to make these announcements personally or may delegate this task to the chair of the Nominating Committee.

Term of Office
The term of office shall be from July 1 through June 30.

Section 2. Duties

President
Shall preside at all meetings; shall appoint all committee chairs and appoint or recommend all University committee liaisons. Shall serve or appoint designee to serve as the Academic Planning Committee liaison.

Vice-President/President Elect
Shall understudy the President in conducting meetings and official business; assume the duties of President when the President is absent; serve as the Academic Senate liaison; and work with the Awards Committee Chair to coordinate the awards process. Second year of three-year term shall serve as President. Third year shall serve as Immediate Past President. The Immediate Past-Past President shall have the option of serving a fourth year as Historian.

Secretary
Shall keep and distribute minutes of the meetings.

Treasurer
Shall maintain financial records; receive and disperse funds; record payment of dues; and prepare and report monthly, quarterly, and annual financial statements. The Treasurer will also coordinate the annual audit by soliciting a third party to review the financial accounts and records of the organization.

Section 3. Vacancies

Should the President resign during the term of office, the Vice-President/President Elect will assume the duties of the President for the remainder of that term. The Vice President / President Elect will have the option to continue as the President for the second year. The Executive Board will need to identify a replacement if the Vice President/ President Elect decides to forego the second year. For any other officer vacancy, the position shall be filled by an election at the next regular meeting.

ARTICLE VI. COMMITTEES AND COMMITTEE APPOINTMENTS

Section 1. Executive Board

The President shall appoint an Executive Board, composed of the officers, the chair of each standing committee, the Immediate Past President, Historian, and one member at large of the Association. The President may appoint others to the Executive Board with approval of a three-fourths vote of the Executive Board. The Executive Board's primary duties shall be to prepare or review and approve any recommendations on issues affecting the membership prior to submission of such recommendations to the vote of the membership. The Executive Board will also conduct business not necessary to be brought before the entire association or where time does not permit the issue to be brought before the entire association. The Executive Board shall also be responsible for developing and adhering to the annual budget.

See Article VII for additional clarification.

Section 2. Standing Committees

Standing committee chairs shall be appointed by the President. Standing committee members shall be appointed by the respective committee chair drawing from a slate of interested individuals supplied by the Nominating committee. If the committee chair is unable to form a committee using the interest inventory, members may be solicited from UAAD's membership roster which is maintained by the Membership committee. Standing committees shall include Publicity and Public Relations, Community Outreach, Employee Liaison, Membership, UAAD Connect, Professional Development, Program.

Section 3. Special Committees

Special committee chairs shall be appointed by the President. Special committee members shall be appointed by the respective Committee chair drawing from a slate of interested individuals supplied by the Nominating committee. If the committee chair is unable to form a committee using the interest inventory, members may be solicited from UAAD's membership roster which is maintained by the Membership committee. Special committees shall include Awards, Bylaws, Founders' Day, Nominations, the Joint UAAD/UNOPA committee and others as needed.

Section 4. Appointments to University Committees

Appointments to university committees made by the President shall attend such Executive Board meetings as the President deems appropriate. When possible, these appointments shall be made from the slate of interested individuals supplied by the Nominating committee. If the President is unable to appoint a liaison using the slate alone, selection may be made from UAAD's membership roster which is maintained by the Membership committee.

ARTICLE VII. MAKING RECOMMENDATIONS ON POLICY ISSUES

Section 1. Conditions

UAAD shall make recommendations or express positions on issues to the university administration or to NU Central Administration only under the following conditions:

The issue or policy involved affects or is relevant to the managerial/professional staff members at the university or those eligible for UAAD membership.

A proposed recommendation or request for a recommendation or position statement is presented to the UAAD Executive Board in writing by a UAAD committee the Executive Board itself initiates such action a University official requests an opinion or recommendation on a given topic from UAAD

Section 2. Procedures for Adopting Recommendations

Any recommendation or statement of position pertaining to University policies or issues must be approved by the UAAD Executive Board before being submitted to the membership for a vote. Time for discussion of the issue by the membership must be scheduled prior to the vote of the membership on the recommendation. Such time may be scheduled before, during, or after a regular meeting of the Association, or a special meeting may be scheduled for this purpose. The vote will be in writing and sent to all members of the Association. The result of the memberships' vote on any recommendation or statement of position shall be forwarded to the university administration or NU Central Administration.

Under urgent situations the Executive Board will have the authority to request a survey to seek the position of the UAAD members. Based on the results from the survey the Executive Board can represent the position of the UAAD membership. The UAAD president must notify the membership within five working days as to the results of the survey and any subsequent position taken.

If time does not allow for communication with the membership via either a ballot or survey, the UAAD Executive Board will decline to take a stance on the topic.

ARTICLE VIII. PROCEDURE

At the President’s discretion, Robert's Rules of Order shall govern the deliberations of the Association for official business.

ARTICLE IX. AMENDMENTS

These Bylaws may be amended by a three-fourths majority vote of the members in attendance at a regularly scheduled meeting of the Association, provided the proposed amendments were submitted to the membership in writing at least one month in advance of the meeting.

  • Adopted February 21, 1962
  • Amended September 22, 1965
  • Amended October 18, 1972
  • Amended October 17, 1973
  • Amended May 19, 1976
  • Amended April 20, 1977
  • Amended May 16, 1979
  • Amended May 21, 1980
  • Amended February 15, 1984
  • Amended April 20, 1988
  • Amended February 21, 1990
  • Amended April 18, 1990
  • Amended January 26, 1994
  • Amended April 12, 1995
  • Amended May 17, 1995
  • Amended May 21, 1997
  • Amended March 21, 2001
  • Amended March 20, 2002
  • Amended May 26, 2004
  • Amended November 18, 2009
  • Amended April 20, 2011
  • Amended January 18, 2012
  • Amended April 17, 2013
  • Amended March 16, 2016